Executive Assistant and Administrative Coordinator

Company: Volts Energies
Location: Laval, Quebec
Job Type: Permanent, Full-Time Position
Schedule: Monday to Friday, 8:00 a.m. to 5:00 p.m.
Hours: 40 hours per week
Salary: $60,000 to $75,000 per year, depending on experience

Bilingual (French/English) required

About Volts Energies

Volts Energies is a Quebec-based company specializing in solar energy solutions, energy storage, off-grid systems, and innovative energy technologies. Based in Laval, our company is experiencing significant growth and serves clients across Canada thanks to its technical team, partners, and locally developed solutions. We are looking for an organized, proactive, and versatile individual to assist the owner with daily tasks, while also supporting the team with various administrative and coordination duties. Job Description The Executive Assistant and Administrative Coordinator will play a key role in supporting management activities and ensuring the smooth operation of internal processes. The successful candidate must be able to manage multiple files simultaneously, maintain rigorous follow-up, communicate effectively with various departments, and contribute to improving the overall organization of the company. We are looking for someone with solid experience in SMEs, who can adapt quickly and understand priorities. of a business owner and actively contribute to the team's daily efficiency.

Main Responsibilities

• Assist the owner with their daily tasks, follow-ups, and priorities.
• Follow up with various internal departments.
• Prepare, organize, and update administrative documents.
• Participate in the coordination of projects, meetings, timelines, and internal follow-ups.
• Help structure information between teams to improve communication.
• Follow up with certain suppliers, partners, or clients when necessary.
• Prepare spreadsheets Follow-up, task lists, reports, or internal documents.
• Support the administrative team in various daily tasks.
• Participate in improving internal processes and work organization.
• Ensure effective management of priorities and urgent requests.
• Maintain clear communication between management and team members.

Desired Profile

• Minimum5 years of experience in an SME, ideally in an executive assistant, administrative coordinator, or operations support role.
• Experience in an environment Entrepreneurial, dynamic, and growing.
• Ability to work directly with an owner or management team.
• Excellent organizational skills and meticulous follow-up.
• Strong autonomy and excellent initiative.
• Professionalism, discretion, and sound judgment.
• Excellent communication skills.
• Ability to manage multiple files simultaneously and prioritize effectively.
• Proficient in computer applications, including Excel, Word, Outlook, and collaborative tools.
• Bilingualism (French/English) is a significant asset.

Qualities important

• Proactive
• Structured
• Reliable
• Versatile
• Good team player
• Able to work closely with management
• Comfortable in a fast-paced, entrepreneurial environment
• Solution-oriented
• Able to move projects forward with minimal supervision

Working conditions and Benefits

• Permanent, full-time position.
• Monday to Friday, 8 a.m. to 5 p.m.
• 40 hours per week.
• 2 weeks of vacation in the first year.
• 3 weeks of vacation starting in the second year.
• Tedy benefits package after the first 3 months of employment, including:
  • 2% of salary paid into a personal spending account.
  • Telemedicine.
  • Assistance program for employees.

What We Offer

• A key position within a rapidly growing Quebec company.
• A dynamic and stimulating work environment.
• The opportunity to work directly with management.
• Varied projects in the renewable energy sector.
• A passionate and committed team.
• A competitive salary based on experience.
• Opportunities for advancement within the company.

For Apply

Interested candidates can send their resume to Volts Énergies.

We are looking for someone who wants to make a long-term commitment to a growing company and who enjoys contributing tangibly to the organization, communication, and efficiency of a team.