Legal Assistant

Joining our team has its advantages!

- Flexible schedule to promote work/life balance

- Telecommuting in hybrid mode (currently 3 days a week required in-office)

- Group insurance from the first day for permanent hire

- Very competitive pension plan

- Generous holiday policy

- Personal days

- Employee Assistance Program

- Free parking

- Opportunity for professional development

SUMMARY:

The incumbent is responsible for providing administrative/clerical support to a Legal Team in the Legal Services Department. The Legal Assistant is also responsible for managing outside counsel invoice payments, payroll processing and, where needed, Department calendars.

SPECIFIC RESPONSIBILITIES:

• Provide legal secretarial and administrative support to a Legal Team, including confidential correspondence, and general support to all the members of the Legal Services Department
• Open, close and update all real estate files in accordance with an established system and perform all aspects of file administration
• Responsible for maintaining and updating real estate related charts
• Under supervision of a lawyer in the department, prepare and process lease related documentation, including estoppel certificates and non-disturbance agreements
• Open and close legal files (electronic and paper) in accordance with an established system and perform all aspects of file administration
• Draft and prepare basic correspondence and other documents for professional approval/signature using precedents
• Track contract executions and renewals
• Track litigation and tribunal milestones; assist with preparation of litigation/tribunal material using templates
• Prepare and distribute various reports as necessary
• Prepare presentation materials utilizing PowerPoint or other presentation software
• Manage legal invoice payments, including approvals, tracking and processing invoices for payment by Accounting
• Coordinate and attend meetings, as required, take minutes and follow up with internal and external parties on behalf of the legal team
• Where necessary, make necessary arrangements for internal and external meetings including room reservations, refreshments, and audio/visual equipment
• Arrange travel and accommodations as required
• Other duties as assigned.

QUALIFICATIONS:

• College diploma
• 2 – 3 years of previous work experience in a similar role. Litigation or real estate support would be an asset
• Advanced computer skills with Microsoft Office Suite
• Excellent written and verbal English communication skills (in French would be an asset)

RELATIONSHIPS:

Office; Distribution Centres; Stores; Pharmacies; Montreal Legal Team; Vendors/Suppliers; Outside legal counsel; law firm account representatives; tribunal and court representatives