Senior Law Clerk

Position Title: Senior Law Clerk

Job Requisition ID: 45573

Career Group (ADSP): Administration

Division: Nat - Affaires juridiques (80069744)

Department: Legal Services

Work Location: ON - 5559 DUNDAS STREET W

Province: Ontario

The typical salary range for this position is $62 400.00 - $93 600.00 annually. The base salary offered will be determined based on the candidate’s job-related knowledge, skills, education, experience, and internal equity considerations.

This is a posting for an new, permanent full-time position

Joining our team has its advantages! 

• Flexible schedule to promote work/life balance 
• Group insurance from the first day 
• Very competitive pension plan 
• Generous holiday policy 
• Personal days 
• Employee Assistance Program 
• Free parking 
• Opportunity for professional development 

SUMMARY:
The Senior Law Clerk plays a key role in supporting the in-house Ontario Legal Team by managing commercial real estate files, drafting and reviewing leasing documentation, managing and processing licenses, and coordinating communications across multiple legal matters. This position requires exceptional organizational skills, strong attention to detail, and discretion when handling confidential information. The Senior Law Clerk ensures the smooth and efficient operation of legal processes by providing comprehensive file management and clerical support.

SPECIFIC RESPONSIBILITIES:

• Draft, review and manage commercial real estate documents, including purchase agreements, leases, amendments, estoppel certificates, and closing packages.
• Conduct and analyze title and off-title searches; review title commitments and resolve related issues.
• Coordinate closing processes, including preparation of closing agendas, checklists, notices of lease.
• Maintain accurate, organized records, ensuring documentation is current, complete, easily accessible.
• Track real estate status matters.
• Track lease milestones, condition dates, and limitation periods, when applicable.
• Provide support on due diligence for acquisitions, dispositions, and development projects.
• Communicate professionally with internal stakeholders, external counsel, lenders, and regulatory bodies to ensure timely completion of transactions.
• Coordinate and attend internal meetings; take minutes and follow up with internal and external parties.
• Coordinate execution of documents.
• Assist lawyers in interpreting and reviewing commercial real estate legal documents.
• Provide general clerical support, including managing confidential correspondence and file administration.
• Assist in preparing presentation materials for internal and external use.

QUALIFICATIONS:

• Diploma or certificate in Paralegal Studies or Law Clerk Studies.
• Minimum 5+ years of experience in commercial real estate law, ideally in-house or at a large firm.
• Strong knowledge of commercial real estate law and title matters.
• Strong drafting skills with experience preparing commercial real estate legal documents.
• Ability to conduct and summarize title and off-title searches.
• Exceptional attention to detail and accuracy.
• Strong ability to prioritize and manage multiple priorities.
• Effective meeting coordination and minute-taking skills.
• Ability to maintain organization and meet deadlines in a fast‑paced environment.
• Clear, professional, written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and Teraview.
• Experience working with legal document management systems is an asset.