Contract and Administrative Coordinator

EQUANS is looking for a Contract and Administrative Coordinator for the Library and Archives Canada (LAC) in Gatineau.

The Equans Group is a world leader in the energy and services industry. The Group operates in 20 countries and has 90,000 employees on 5 continents.
Equans designs, installs, and delivers customized solutions to improve its customers' equipment, systems and technical processes and optimize their use in the context of their energy, industrial and digital transitions.
Active in Canada and the United States for more than 30 years, Equans Services is the partner of businesses, industries and institutions that want to move towards more connected buildings, manage their facilities efficiently and decarbonize transportation infrastructure and mobility.
We design, install, and maintain custom solutions to improve our customers' facilities, systems, and infrastructures.
Our core offerings are focused in the following areas:
• Integrated Asset and Facilities Management• Operation and maintenance of buildings and equipment• Energy efficiency solutions and sustainability plan• Building automation and controls• Solutions for transportation and mobility
To learn more, visit www.equans.com

Job summary :

Reporting to the Facility Manager, the Facility Services Administrator is responsible for coordinating activities at this site and for financial record keeping and reporting as required. The candidate is also responsible for administrative support and office work and for providing the supporting data for performance monitoring reports and will assist the team in preparing Reports. This is a bilingual required position in English and French.

Responsabilities :

The selected individual will:

• Receive, and manage phone calls and correspondences.
• Respond to all requests from LAC users in a courteous and professional manner in accordance with protocols and procedures.
• Support and assist administratively the local team
• Provides administrative support to contract management in the facility including keeping sub-contractor contracts compliant and up to date.
• Prepare files and data required for the performance monitoring system from the CMMS.
• Keep up to date the document library and all relevant records.
• Provide administrative support to the assignment and completion of work orders and preventative maintenance tasks.
• Organize and fill requests for purchasing on behalf of the facility team and handle the receipt of goods, service records and invoices using the online platform.
• Prepare expense reports.
• Help the Facility Manager to prepare and coordinate meeting and take minutes.
• Manage office supply inventory.
• Administer payroll for hourly employees.
• Support with the management of contractors prior and during their presence on site.
• Additional administrative duties as assigned.

Requirements :

• College degree in Administration or equivalent work experience;
• Experienced in the use of all tools in the MS Office suite;
• Bilingual (English and French);
• Excellent communication skills, both oral and written.

Skills :

• Written and oral communication skills;
• Well developed Customer Service Skills;
• Dynamic team spirit;
• Self-starter with the ability to work autonomously;
• Demonstrates good judgment; and
• Strong work ethic.

EQUANS Services Inc. offers you :

• Professional and personal development in a company experiencing strong growth;
• A positive working environment characterized by competence, responsibility and innovation;
• A diverse workplace regarding gender, age and cultural background;
• Competitive terms of employment and excellent benefit schemes.

Equal employment opportunity :

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

Comments :

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