Executive assistant

• Durée de l'emploi: Permanent
• Langue de travail: Anglais
• Heures de travail: 40 hours per week
• Education:
• Expérience:

Education

• Bachelor's degree
• or equivalent experience

Work setting

• Associations and non profit organizations
• General office
• Various locations
• Relocation costs not covered by employer

Tasks

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Supervise staff
• Train staff
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Manage events
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• Accounting software
• Human resources software
• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Quick Books
• Spreadsheet

Area of work experience

• Auditing
• Human resources
• Project coordination
• Business administration/management
• Finance

Area of specialization

• Accounting

Security and safety

• Basic security clearance
• Criminal record check
• Driver's validity licence check

Transportation/travel information

• Valid driver's licence
• Own transportation
• Own vehicle
• Willing to travel

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Reliability
• Team player
• Hardworking
• Quick learner
• Proactive

Screening questions

• Are you authorized to work in Canada?
• Are you available for shift or on-call work?
• Are you currently a student?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you live near the job location?

Experience

• 2 years to less than 3 years

Employment terms options

• Flexible hours
• Morning
• On call
• Day
• Weekend
• Overtime required

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• Group insurance benefits
• Mileage paid
• Registered Retirement Savings Plan (RRSP)

Long term benefits

• Maternity and parental benefits

Other benefits

• Learning/training paid by employer
• Paid time off (volunteering or personal days)