Administrative assistant

• Work Term: Permanent
• Work Language: Bilingual
• Hours: 24 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: Experience an asset
• or equivalent experience

Asset languages

• Spanish; Castilian

Work setting

• Law firm

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word
• Electronic scheduler
• SharePoint
• MS Office
• Quick Books
• Adobe Acrobat Reader
• Electronic mail

Area of work experience

• Immigration

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Organized
• Accurate
• Reliability
• Time management

Screening questions

• Are you authorized to work in Canada?
• Do you have experience working in this field?

Other benefits

• Paid time off (volunteering or personal days)
• Team building opportunities

Support for newcomers and refugees

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Does not require Canadian work experience