Executive assistant

• Work Term: Permanent
• Work Language: English
• Hours: 37.5 hours per week
• Education: College/CEGEP
• Experience: 5 years or more
• Business/commerce, general
• Office management and supervision
• or equivalent experience

Work setting

• Willing to relocate
• Public corporation

Tasks

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Manage events
• Administrative and office activities
• Type and proofread correspondence, forms and other documents
• Project management
• Process claims transactions
• Carry out administrative and clerical activities (record keeping, scheduling etc.)
• Follow emergency and safety procedures
• Process money, cheques and credit/debit card payments
• Record and prepare minutes of meetings, seminars and conferences
• Draft legal correspondence
• Prepare draft agendas for meetings and take, transcribe and distribute minutes

Travel bookings

• Business travel

Area of work experience

• Correspondence
• Business administration/management
• Reports and records
• Project planning

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Reliability
• Team player
• Hardworking
• Quick learner
• Proactive

Screening questions

• Are you authorized to work in Canada?
• Are you willing to relocate for this position?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you live near the job location?
• Do you meet the language requirements listed in the job posting?

Employment terms options

• Flexible hours

Employment terms options

• Day
• Overtime available

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage

Financial benefits

• As per collective agreement

Long term benefits

• Maternity and parental benefits

Other benefits

• Other benefits
• Paid time off (volunteering or personal days)
• Parking available
• Variable or compressed work week
• Wellness program