Administrative assistant

• Work Term: Seasonal
• Work Language: French
• Hours: 35 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Experience: 3 years to less than 5 years

Work setting

• Construction

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Coordinate the flow of information within the team
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Perform human resources related duties such as personnel selection

Supervision

• Staff in various areas of responsibility
• Data entry clerks

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS Word
• Electronic scheduler
• Social Media
• Human resources software
• MS Office
• Quick Books
• Google Drive

Technical terminology

• Business

Area of work experience

• Human resources

Area of specialization

• Reports and records
• Contracts

Transportation/travel information

• Valid driver's licence

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent written communication
• Flexibility
• Organized
• Team player
• Client focus
• Adaptability
• Quick learner

Screening questions

• Are you available for the advertised start date?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?