Administrative assistant

• Work Term: Temporary
• Work Language: French
• Hours: 30 to 35 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 5 years or more
• or equivalent experience

Asset languages

• Arabic

Work setting

• Willing to relocate
• Restaurant
• Restoration
• Coffee shop

Tasks

• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Coaching
• Perform basic bookkeeping tasks
• Conduct performance reviews
• Supervise office and volunteer staff

Supervision

• Staff in various areas of responsibility

Computer and technology knowledge

• Google Docs
• Microsoft Visio
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• SharePoint
• MS Office
• Adobe Acrobat Reader
• Google Drive
• LinkedIn
• Electronic mail

Area of work experience

• Purchasing, procurement and contracts
• Human resources
• Tourism

Type of industry experience

• Food

Specialization or experience

• Green economy sector
• Specialized environmental skills and knowledge
• Employee engagement

Area of specialization

• Contracts
• Statistics
• Financial statements
• Invoices
• Accounting
• Payroll services

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Are you available for the advertised start date?
• Are you currently a student?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities