Administrative assistant - office

Administrative assistant - office

Work Term: Permanent
Work Language: English
Hours: 32 hours per week
Education: Secondary (high) school graduation certificate
Experience: 7 months to less than 1 year

Tasks

Arrange and co-ordinate seminars, conferences, etc.
Coordinate the activities of the HR department in order to ensure they meet the organization's goals
Supervise other workers
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents

Computer and technology knowledge

MS Excel
MS PowerPoint
MS Word
Database software
Human resources software
MS Office

Area of specialization

Correspondence
Contracts
Invoices
Charts, tables, graphs and diagrams

Work conditions and physical capabilities

Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks

Personal suitability

Ability to multitask
Flexibility
Organized
Team player
Accurate
Client focus

Employment terms options

Morning
Day

Support for persons with disabilities

Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers