Administrative assistant
- Work Term: Permanent
- Work Language: English
- Hours: 37.5 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 2 years to less than 3 years
- Administrative assistant and secretarial science, general
- Vocational high school and secondary business/vocational-industrial/occupational diploma programs
- or equivalent experience
Work setting
- Industrial facility or establishment
Tasks
- Coordinate the flow of information within the team
- Direct and control daily operations
- Review HR projects to assure compliance with laws and regulations
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Answer telephone and relay telephone calls and messages
- Oversee the preparation of reports
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Database software
- MS Access
- MS Office
- Adobe Acrobat Reader
- Google Drive
- Electronic mail
Technical terminology
- Engineering
Type of industry experience
- Energy
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Charts, tables, graphs and diagrams
Security and safety
- Criminal record check
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Attention to detail
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Reliability
- Dependability
- Quick learner
Screening questions
- Are you authorized to work in Canada?
- Are you willing to relocate for this position?
- Do you have experience working in this field?
Employment terms options
- Day
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