Administrative assistant

  • Work Term: Permanent
  • Work Language: French
  • Hours: 40 hours per week
  • Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • Experience: 7 months to less than 1 year

Work setting

  • Community and social services
  • On-site customer service

Tasks

  • Open and distribute mail and other materials
  • Supervise other workers
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Recruit and hire staff
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support

Computer and technology knowledge

  • Acomba
  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Electronic scheduler
  • Accounting software
  • MS Office
  • Adobe Acrobat Reader
  • Google Drive
  • Xero
  • Electronic mail

Area of work experience

  • Material handling

Area of specialization

  • Reports and records
  • Statistics
  • Financial statements
  • Invoices
  • Charts, tables, graphs and diagrams
  • Accounting
  • Payroll services

Security and safety

  • Criminal record check

Transportation/travel information

  • Own transportation
  • Own vehicle
  • Valid driver's licence

Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Attention to detail
  • Repetitive tasks
  • Work with minimal supervision

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Judgement
  • Organized
  • Team player
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability

Screening questions

  • Are you available to start on the date listed in the job posting?
  • Do you have experience working in this field?
  • Do you have the required certifications listed in the job posting?

Employment terms options

  • Early morning

Employment terms options

  • Morning
  • Day
  • Weekend

Other benefits

  • Free parking available
  • On-site amenities
  • On-site recreation and activities
  • Parking available
Apply on this job


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