Executive Assistant (fully onsite) – Entry level

Job Description

Main duties
• Manage the agendas of the Executives
• Oversee Executives’ communications, including emails, calls, and correspondence.
• Note-taking, preparation of minutes and organization and filing of documents (soft and hard copies).
• Act as main point of contact for the Executives and as an intermediary with third parties, including but not limited to suppliers and tenants.
• Assist the Executives in the management and follow-up of various projects.
• Office management, including order of office supplies and maintenance of all office computers and office software.
• Monitor budgets for various projects.
• Manage insurance files and related documentation.
• Manage tenant files and related documentation.
• Ensure confidentiality and proper follow-up of sensitive files.
• Manage accounts receivable and perform bank deposits.
• Reconcile expense accounts and credit cards.
• Prepare and transmit various reports, including but not limited to Microsoft PowerPoint reports.

This description is to be used as a reference and covers only the main duties and responsibilities of the job. It should in no way be interpreted as an exhaustive list of responsibilities or tasks to be performed.

Skill requirements
• DEC or university degree
• Bilingual (spoken/written) French and English
• 3+ years experience in administration
• Excellent social skills
• Discretion: Ability to handle confidential information with professionalism
• Organization and time management: Ability to prioritize and manage multiple tasks and projects
• Ability to solve problems and work under pressure and tight deadlines
• Excellent command of Microsoft Office 365, including Sharepoint
• Ability to work independently and attention to detail
• Commitment and proactivity
• Experience in real estate and accounting would be an asset

Work conditions
• Permanent, full-time
• Yearly annual salary: $52,000 (approx. $33.33 per hour based on a 30-hour work week)
• Fixed hours: Monday to Friday, 9am - 4pm with unpaid 1hour break
• 3 weeks vacation (1 week mandatory during Christmas, determined by Management)

Are you interested in this new challenge? Take the opportunity to send us your CV.
The masculine gender is used to lighten the text.