Receptionist/Legal Secretary

Our firm is seeking a new receptionist/secretary starting in May 2025. You will work at the reception desk and will be required to perform various tasks to assist lawyers on a daily basis and ensure the proper maintenance of the space.

Terms and Conditions

• Permanent, full-time position (35 hours/week)
• 9 a.m. to 5 p.m., Monday to Friday
• Salary and benefits to be determined based on experience

Duties

• Answer and redirect phonecalls
• Open and close files
• Invoice private clients
• Ensure good contact with clients at the reception desk
• Receive and sort documents
• Call the courts (suspension requests, requests for information)
• Schedule appointments (video and in person) with detention centers
• Send legal aid court appearance protection form and follow up with legal aid
• Send email or fax correspondence (clients, DPCP, coordination, defense colleagues)
• Edit, format, and notify procedures
• Place supply orders (water, coffee, office supplies)
• Ensure office equipment maintenance with service providers (heating/AC, internet, telephone, etc.)
• Manage internal communications

Required Skills

• Autonomy and resourcefulness
• Good priority management
• Excellent command of French, good command of English
• Excellent command of the Microsoft Office suite
• Good computer skills
• Equivalent experience: 1 to 2 years

You can submit your application (CV and cover letter) by email to rdlavocats@icloud.com